AGM Report

Hi Everyone

Just wanted to say thanks to all members that were able to make it out to the AGM. There were some really great questions asked about the club and how we operate. In order to help keep all of you informed here is some highlights from the 2011 season as well as some answers to some questions that were asked by member. Questions below, highlights following

Why is UROC so focused on Racing?
Racing provides the Club with its biggest source of revenue which allows the club to operate, subsidize programs such as Kids Club and work on Special Projects. Memberships and fundraising account for less then 15% of Club revenues.

Why do I need to pay $47 for a membership?
This covers the basic insurance to allow you to participate in club activities. $37 of that goes directly to Cycling BC for Memberships. Think of this as your basic insurance needed for driving a vehicle. Uroc will speak to Cycling BC to see if there is an option for family insurance.

How do you communicate to the membership?
We have recognized that communication has not been our strong point. As such we have started working with Colin Wilson to assist with web and Face book updates. Please continue to check back in at FB or our web site for news and event updates

Why is the board made up of 9 people? What do they do?
The board is a Working board. For those that do not understand this essentially it means that the board takes on the majority of the work for the club, including but not limited to….Races, group rides, event permitting, sponsors, insurance, risk management, working with local, regional and provincial government agencies and associations. As such the board seeks out individuals who have the time to commit to these obligations and those that have expertise in these areas. We are ALWAYS looking for help from everyone and anyone, so if you have time or skills to help us out get in touch with us. Sometimes just showing up day of an event will give you an idea of what goes on and how you can help.

If you have ideas for club activities or events or any other thoughts on how the club can function better let us know! We have resources and access to insurance to help with your event.

2011 Highlights

• THANKS TO THE EFFORTS OF THE BOARD AND KEY VOLUNTEERS
o HEFE – THANKS FOR ALL YOUR HARD WORK WITH REVIVING THE TRAIL MAINTENANCE DAYS
o MANUS COYLE– A DRIVING FORCE WITH KIDS CLUB AND ASSISTED WITH MOTIVATING
o ALICE GRASBY – ALL HER HARD WORK AND DEDICATION TO THE WOMENS RIDES AND RETREATS
o EVAN LOVLESS- WITH PURSUING ECONOMIC IMPACT STUDY PROJECTS AND LIASING ON OUR BEHALF WITH TBC
o THE TRAIL BUILDERS – YOU KNOW WHO YOU ARE!! THANKS SO MUCH FOR ALL THE AWESOME LINES!!
ALL VOLUNTEERS WHO HELPED WITH RACES, RIDE LEADS AND OTHER CLUB ACTIVITIES
• EVENTS HELD 2011 INCLUDED
o XC RACE APPROX 85 RACERS
o DH APPROX 170 RACERS
o 12 HOURS – 80 RACERS
o HORNBY RACES – SUPER D AND XC UNDER THE UROC UMBRELLA
o FALL CLASSIC – $1000 RAISED FOR CCFS
• ALL AGES RIDES SUCCESS, WITH CLOSE TO 15 PARTICIPANTS WEEKLY LAST SPRING
• WOMENS CLUB –
o 35 PARTICIPANTS WEEKLY!!
o WOMENS RETREAT THAT IS IN ITS THIRD YEAR
o THANKS TO ALICE GRASBYMGREAT ORGANIZATION AND FUN
• KIDS CLUB – THANKS TO JEREMEY GRASBY
o A PROGRAM SUBSIDIZED BY UROC TO HELP KIDS BECOME ACTIVE IN MT BIKING IN SPRING AND FALL
o UROC COVERS HALF THE MEMBERSHIP FEES
o DCC PROVIDED ALL THE BIKE CHECK FREE TO KIDS BIKES AND MAINTAINED THOSE IN THE POSSESSION OF THE CCSS
• FALL FUNDRAISER – MOVIE NIGHT AT HOSTEL
i. From The Inside Out – Huge thanks to Paul Purin and our Friends at Labbats for the beer sponsor, raised over $1100 for club
ii. Look for Strength in Numbers Spring 2012– Anthill productions!!
• SPECIAL PROJECTS
o Mountain Bike Tourism Association (MBTA)
o UROC PARTNER WITH MT WASHINGTON, AND ECONOMIC DEVELOPMENT SOCIETY TO PROMOTE THE COMOX VALLEY ON MBTA WEBSITE – MOUNTAINBIKINGBC
o OPPORTUNITY TO PROMOTE THE COMOX VALLEY AS A DESTINATION FOR MT BIKE TOURISM
o UTIZIED THE MAJOR EVENTS TO MAKE THE AREA A DRAW, SUCH AS BC BIKE RACE, BEARCLAW, ISLAND CUPS AND BC CUP, AS WE HAVE NO LAND USE AGREEMENT AND CANNOT ACTIVELY MARKET THE AREA
o GREAT PHOTOS FROM DAVE SILVER

ECONOMIC IMPACT STUDY

o WHY? TO SHOW THE VALUE OF MT BIKING IN THE COMMUNITY SO THAT WE CAN LOBBY DECISION MAKERS TOWARDS DECISIONS THAT ASSIST WITH GROWING THE SPORT AND MARKETING THE REGION AS A DESTINATION
o ULTIMATELY IT COULD SERVE AS A TOOL TO ASSIST THE CLUB WITH OBTAIN A LAND USE AGREEMENT TO ALLOW US TO FURTHER PROMOTE THE AREA, AND GROW BUSINESS THAT ARE ASSOCIATED WITH MT BIKING
o THANKS TO EVAN LOVELESS FOR HIS ASSISTANCE WITH GRANT APPLICATIONS AND ACTING AS A LIASON BETWEEN FUNDING GROUPS IE) MEC FUND ETC
o UNFORTUNATELY WAS NOT FEASIBLE BECAUSE OF TIMING LAST YEAR, AND FUNDING VERY LIMITED THROUGH TBC FOR 2012. THIS IS A POSSIBILTY IN 2013
o CCFS PROVIDE UROC WITH TRAIL COUNTERS, MT WASHINGTON COMMITED STAFF TO SURVEY TIME

• NEW FOR 2012
• EXISTING RACES – XC DH 12 HR AND FALL CLASSIC
• WOMENS RIDES
• KIDS CLUB
• CUMBERLAND CUP!! – TO REPLACE ALL AGES RIDES
o 6 RACES ONCE A MONTH STARTING IN MAY
o A FUN GRASS ROOTS RACING GIG, $5-10 ENTRY FEES ALL RACES LOCAL AND FOCUSED ON ENTRY LEVEL
o SOCIALS HELD AFTER RACES
o BASIC POINTS – MAINTAINED THROUGH COLIN WILSON AT CVMTB.COM
o FALL CLASSIC IS THE WIND UP SERIES WILL CREATE ACCESS FOR ENTRY LEVEL RACERS TO GET INVOLVED